Scheduling and Maintenance Software for Flying Clubs

One board, no double-bookings

A club shares a few aircraft among many members, so the schedule is the whole game. Sky Duty puts every club aircraft on one board with conflict detection, so two members cannot book the same tail at the same time, and generates ICS calendar feeds so bookings show up in each member’s own calendar app.

• Every aircraft on one board with conflict detection
• Day, 3-day, week, and month views
• ICS calendar feeds so members see bookings in any calendar app
• Works offline; changes sync when a connection returns

Which means: the paper sheet, the group text, and the double-booked Saturday go away — every member books from the same board.

Report a squawk before the next member flies

Any member can file a squawk with a photo from the post-flight screen, tied to the aircraft and flight. Inspection countdowns track the annual and 100-hour by date, hours, or landings, with a due, overdue, and grounded view — so the next member sees the aircraft’s real status before they take it.

• In-flight quick squawk and post-flight reporting with photos
• Inspection countdowns by date, hours, or landings
• Due, overdue, and grounded status at a glance
• Full maintenance history per tail number

Which means: a squawk is on the aircraft record for the next member to see, instead of buried in a text thread nobody scrolls back through.

Every cost tied to the trip that generated it

Snap a fuel or FBO receipt and Sky Duty extracts the merchant, amount, and date, then links it to the trip. Group expenses by trip and export to PDF or CSV, so cost-sharing is based on what a flight actually cost rather than a rough estimate on a whiteboard.

• Receipt scanning with automatic data extraction
• Expenses grouped by trip for clean reporting
• Multi-currency for cross-border trips
• PDF and CSV export for the club treasurer

Which means: the treasurer splits costs from real trip data, not a shoebox of receipts and a spreadsheet at year-end.

Give every member the right access

A club is members, a board, a maintenance officer, and a treasurer — and they should not all have the same access. Sky Duty ships built-in roles with a custom permission matrix, so a member books and logs while an officer works maintenance or admin, all against the same records. Unlimited users are included.

• Built-in roles: Owner, Admin, Pilot, and Mechanic
• Custom permission matrix, down to field level
• Currency tracked from each member’s logged flights
• Unlimited users — every member included at every aircraft tier

Which means: you add every member and officer without a per-seat charge, and each one sees the slice of the club that is theirs.

Honest about the edges

Sky Duty organizes and exports shared costs so the treasurer can split them fairly, but it is not a dues-billing or member-payment system — it does not collect member dues or process club payments. Currency is tracked from the flights members log, which is a convenience, not a substitute for each pilot’s own record-keeping obligations. And Sky Duty is not an electronic flight bag: keep your EFB for charts, weather briefings, and navigation.